Printable
Version of the TAVNE Bylaws
Article
I – Name
A. The official name of the
organization shall be the Texas Association
of Vocational Nurse Educators.
Article
II – Purpose
A. The purpose of this organization
shall be to:
1. Work together in unified
and concentrated effort for the good of vocational
nurse education
2. Exchange ideas related to nursing trends
and promote uniform educational goals.
3. Issue as a single body any policy statements
affecting vocational nurse education.
4. Develop and sponsor educational programs
to meet the needs of the membership.
Article
III – Membership
A. Membership
– is open to individuals whose responsibilities
are within administration and/or area of education
in a vocational nursing program. Eligibility
for membership shall continue as long as dues
are maintained. Former TAVNE members may join
under current membership by-laws.
B. Dues – shall be $35.00
per year not to exceed $50.00 per year for each
member. Five dollars ($5.00) from each member’s
dues will be used for an additional scholarship
fund. An increase of dues will be determined
by a membership vote. Monies are dues and payable
to the Treasurer in January of each year.
C. Voting - All voting shall
be by attendance at the meetings with the single
exception of election of officers. If a member
wishes to vote absentee for officers, it is
their responsibility to notify the nominating
chair six weeks before the annual meeting. To
be counted, absentee ballots shall be returned
postmarked according to directions.
Article
IV – Officers
A. Eligibility
– any member in good standing shall be
eligible for nomination to any association or
committee.
B. Adjunct/Associate Sponsors –
do not have voting privileges and may no serve
on the Executive Board.
C. Tie votes – The elections
provided for shall be by a plurality of votes
cast. A tie vote shall be decided by the drawing
of lots by the nominating committee and the
President.
D. Number of Elected Officers –
The elected officers shall be: President-Elect,
Vice-President, Recording Secretary, Corresponding
Secretary, Treasurer, and Parliamentarian-Historian.
E. Duties:
1. President
- Shall preside at all meeting, appoint committee
chairpersons with the approval of the Executive
Board; be an ex-officio member of all committees,
perform all duties normal for that office.
2. President- Elect –
Shall direct efforts toward the development
of an understanding of the association in preparation
for the term as President at the expiration
of the President’s term.
3. Vice-President – Shall
preside at all meetings in the absence of the
President; serve as annual convention/fall conference
coordinator; assume general responsibilities
for the development of the convention; carry
out all other duties as directed by the President.
4. Recording Secretary –
Shall be responsible for records of the Association
and the Executive Board; assume the responsibilities
of the Corresponding Secretary in his/her absence;
and carry out all other duties a directed by
the President.
5. Corresponding Secretary
– Shall be responsible for the publication
of the official TAVNE newsletter, preparing
and sending notices of meetings, all correspondence,
assuming the responsibility of Recording Secretary
in his/her absence, and carry out all other
duties as directed by the President.
6. Treasurer – Shall
be responsible for the monies; keep an account
of receipts and expenditures; pay bills; make
reports at regular meetings; and carry out all
other duties as directed by the President.
7. Parliamentarian/Historian
– Shall serve as chairperson of the Resolutions/By-laws
Committee. At Association business meeting shall
advise the chair on matters of parliamentary
procedure. Shall collect, organized and maintain
historical information related to TAVNE including
its purpose, events, and accomplishments, and
carry out all other duties as directed by the
President.
1. Election of President-Elect,
Vice-President, and Recording Secretary shall
be held in even numbered years. Election of
Corresponding Secretary, Treasurer, and Parliamentarian/Historian
shall be in odd numbered years.
2. The office of President-Elect shall be for
one year. All other offices shall be for a term
of two years.
1. President –
the office of President shall be filled by the
President-Elect who shall complete the unexpired
term and then continue in office as President
for the term specified in the By-laws.
2. President-Elect –
the office of President-Elect shall be filled
by the Vice-President. This individual shall
complete the unexpired term of President-Elect
and then continue in office as President for
the term specified in the By-laws.
3. All other offices –
shall be filled by appointment of the President
with the approval of the Executive Board. These
individuals shall serve the unexpired term to
which appointed.
Article
V – Meetings
A. A business meeting shall
be held annually at the convention.
B. Additional meetings or workshops shall be
scheduled at the discretion of the Executive
Board or upon the written request of twenty-five
(25) percent of the membership.
C. Transaction of business at any regular or
special membership meeting shall be conducted
by the majority of active members present and
voting.
Article
VI – Executive Board
A. Membership:
The Executive Board shall consist of the elected
officers and standing committee chairpersons.
B. Vacancies: Vacancies in
the Executive Board will follow Article IV or
VII of the By-laws as applicable.
C. Powers and Duties:
1. Transact the business of TAVNE in the
interim between annual meetings.
2. Decide on the exact date and place of the
annual convention considering as much as possible
the wishes of all members.
3. Approve refunding of necessary travel expenses
incurred by the officers and committees.
4. Report to the members at each meeting the
business transacted by the Executive Board
since the last annual meeting.
5. Select a place for the deposit of all funds,
provide for and authorize their investment.
6. Provide for the auditing of the Association
account annually.
7. Approve the appointment of committee chair
vacancies made by the President.
8. Create special committees as need arises.
9. Appoint officer vacancies as specified
in Article IV.
10. The Executive Board shall approve, by
majority vote, the membership and associated
fees prior to joining other organizations/coalitions.
a. If a representative
is required, the TAVNE President (with majority
Executive Board approval) will make the appointment.
11. Referendum Votes Between Meetings
a. Between membership
meetings, the TAVNE President may submit urgent
matters to the members of the Executive Board
for referendum vote.
b. A majority vote of the Executive Board
shall be controlling on the matter.
c. The referendum and its results shall be
recorded in the minutes of the next Executive
Board meeting.
1. Executive Board shall
hold a business meeting immediately preceding
and following the annual membership meetings.
2. Other meetings of the Executive Board shall
be held on call of the Executive Board.
E. Quorum
- a majority of the members of the Executive
Board shall constitute a quorum at all Board
meetings.
Article
VII – Committees
A. Standing Committees:
Standing committees shall be Goals and Priorities,
Educational/Professional, Legislative, Nominating,
Resolutions/By-laws, Curriculum Development,
Membership, Scholarship, and Public Relations.
B. Chair: The chair for committees
shall be appointed by the President. The chair
shall determine the committee membership taking
into account the geographic distribution of
membership.
C. Ex-officio: The President
shall be an ex-officio member of all committees,
except the committee for nominations.
D. Term: Committee chairs and
members shall serve until their respective successors
are appointed following the annual membership
meeting.
E. Duties:
1. Goals and Priorities:
Shall plan measures for the growth and prosperity
of the Association by identifying short- and
long-term objectives. Objectives shall be presented
to and voted on by membership at the annual
meeting.
2. Educational/Professional: Shall
promote growth of members personally and professionally
by planning, coordinating and evaluating all
aspects of the educational sessions.
3. Legislative - Shall encourage
interest in legislative matters which are pertinent
to the membership.
4. Nominating - Shall prepare
a slate of qualified candidates for membership
vote at the annual meeting. Shall be responsible
for preparation and security of ballots; handle
all elements of absentee and on-site voting;
tally and certify results; report results to
presiding officer.
5. Resolutions/By-laws –
Shall periodically review the By-laws and recommend
amendments. Shall prepare resolutions to be
presented to membership to vote.
6. Curriculum Development –
Shall develop guidelines for Vocational Nursing
Programs in curriculum structure, organization,
sequence, content and resources (i.e., textbooks,
media, etc.) and shall function as a resource
in these areas.
7. Membership – Shall
maintain a current list of all members and,
develop and implement membership recruitment
methods and standards.
8. Scholarship – Shall
distribute and screen applications and award
scholarship(s) according to current guidelines.
9. Public Relations –
Shall promote Vocational Nursing and TAVNE as
a significant part of nursing.
F. Ad Hoc Committees:
Shall be created on advice of the Executive
Board and/or the membership. Such committees
shall be dissolved upon completion of the task
for which appointed. Chair of Ad Hoc Committees
will be appointed by the President. The chair
shall appoint committee members taking into
account the geographic distribution of the membership.
Article
VIII – Bonding Signatures
A. The Treasurer shall be
bonded. All persons responsible for the receipt,
custody or disbursement of funds may be required
to give bond for the faithful discharge of their
duties as the Executive Board shall determine.
Article
IX – Fiscal Year
A. The fiscal year shall be
January 1 through December 31.
Article
X – Parliamentary Authority
A. Business meetings shall
follow rules of parliamentary procedure such
as those contained in Robert’s
Rules of Order, in all cases to
which they are applicable and in which they
are not inconsistent with these By-laws.
Article
XI – Amendments
A. These By-laws may be altered,
amended or changed by an affirmative vote of
two-thirds of the members present and voting
at any regular meeting of the organization or
at any meeting called for that purpose provided
a full statement of a proposed amendment shall
have been published in the notice calling the
meeting.
Article
XII – Dissolution
A. In the event of the dissolution
of the Association, the Treasurer shall, after
payment of debts and obligations, transfer any
remaining monies to a charitable organization
decided upon by the membership at the Spring
Convention.
Article
XIII – Adjunct/Association Sponsorship
A. Adjunct Association Sponsorship
may be extended to individuals or organizations
who wish to show support for TAVNE and the LVN
by contribution of $100.00 yearly sponsorship.
Monies generated from the Associate Sponsorship
will be used to promote Vocational Nursing and
TAVNE.
1. Adjunct/Associate sponsors do not have voting
privileges and may not serve on the Executive
Board.
Revised April 2005
(per majority vote)